INDIAN CAPITAL TECHNOLOGY CENTER

DISTRICT NO. 4

JOB DESCRIPTION

POSITION:                          Purchasing Agent I (Regular Requisitions/PO’s for General and Building Fund)

RESPONSIBLE TO:               Assistant Superintendent

QUALIFICATIONS

EDUCATION:                                 

Minimum of Associates Degree; preferred in Accounting or Business

EXPERIENCE:                                

Minimum of three years of successful experience performing a purchasing function                                                    

Knowledge of computer systems relating to the purchasing, receiving, and inventory control system

CERTIFICATION:                          

None Required

PERSONNEL

CLASSIFICATION:                         

Support Personnel (ST12 Salary Schedule; Support Supplement if applicable above Associates Only) – 12 Month Contract;

Non-Exempt

PRIMARY FUNCTION                  

Responsible for planning and executing a complete purchasing program for the District in accordance with policies and procedures established by the local school board, Oklahoma State Department of Career and Technology Education, and Oklahoma Statutes

OTHER:                                            

A high degree of honesty and integrity to be demonstrated through both work and personal references

DEPENDABILITY:                         

Punctual and regular attendance following a designated work schedule.  Must be able to work extended hours as required by position responsibilities

PHYSICAL/MENTAL

STANDARDS:                                 

• Ability to read, comprehend, and evaluate various documents.                                                         
• Ability to stand for long periods of time, move about the office, and from building to building                                       
• Requires stooping, bending, and pulling                                                          
• Requires lifting, handling, and carrying such articles as books, manuals, files, and job related items up to 50 pounds               
• Multi-tasking skills required

EMOTIONAL EFFORT:                 

• Moderate to extreme.                                                           
• Frequent deadlines, requiring concentrated effort and overtime work                                                           
• Must be a self-starter                                                           
• Must have ability to prioritize time, assignments, and projects while handling a high volume of customer service and needs                                                           
• Ability to handle high stress situations at peak periods

ESSENTIAL JOB FUNCTIONS

• Plans, recommends, implements, and supervises the purchasing systems and procedures for the school district.         
• Plans, recommends, implements and supervises the receiving system and procedures                                                Reviews paperwork and prepares invoices for payment/accounts payable.
• Coordinates the purchase of materials, supplies and equipment.                                                           
• Utilize financial software to carry out the duties of the position.                                                           
• Assists directors and field staff in the plans and specifications for bidding of supplies and equipment.                                                      
• It is expected for employee to be on time each workday as this is essential to the employee’s job
• Educate and conduct training of purchasing procedures for office staff across the district.
• Review purchasing practices for adherence to district policies.
• Recommend saving opportunities to administrative position for purchases.                                                           
• Other jobs/tasks as described and requested by administrator

PROFESSIONAL

RELATIONSHIPS:                          

• Build good harmonious rapport and work cooperatively with departmental staff, administrators, and district personnel, while achieving the duties, functions, responsibilities, and objectives of this job.                                                           
• Assist and communicate with all personnel in district, other organization personnel, and clients in a pleasant, friendly, and sociable manner.

OTHER:                                            

Perform other duties and assume such other responsibilities as may be required to accomplish essential job functions and directed by the appropriate administrator.

"Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status.”